Wedding & Event Planner

Are you planning your wedding but you have no time to go looking for solutions that are more in touch with your style, among the many offers?

We’ve got all the answers, because we can count on Carolina Bianconi, our Wedding Planner in Ravenna, for her organizational skills and innate creativity.

2013 was the debut of this service that gave us enormous successes, so we’d like to offer this service “taylor-made”, which means adaptable to every need and budget.

To make this service brilliant, here are the key ingredients:

-creative project – flower arrangement suggestions
-graphic design projects and table cards – printed menus – guest book
-garden decorations
-setting up confetti (traditional party favors)
-photos and videos service
-music
-wedding cake
-valet and security service
-vintage car research
-printed menus

-assistance in choosing and coordinating suppliers: florist, photographer, musicians, caterers
-prices and services negotiation with suppliers
-coordination of every supplier in the creation of his/her part of the project within his/her mission, from the concept to the final product.

-supervision and constant coordination of actors involved in accordance with the set timetable, agreed upon by the bride and groom
-welcoming of the guests in the church and in the chosen locations
-supervision of staging works before and during the event
setting up and taking down at the end of the event.

Carolina will be with you every step of the way until the big day, guiding you with her suggestions. Here’s what you need to do:

Choose the church or the city hall
“To receive guests is to take charge of their happiness during the entire time they are under your roof” – Brillat-Savarin. Hospitality is not a simple ritual, it is an expression of culture: a well-set table gives rise to a unique form of conviviality.

Confirm the church or the city hall
Sign up for prenuptial classes if you’re having a religious wedding
Find the perfect wedding dress…
Decide on the menu and the wine list for the reception
Plan a meeting with our team at Villa Rota to have a taste of the menu and wine list you have chosen. You will also have to decide on the reception décor.
Get in touch with the pastry chef to have the wedding cake made.

Create a guest list

“Wish list”…create your bridal registry
“Creative flowers design” contact your flower designer to decide on the flower arrangements
Choose music for your wedding reception…remember to play the right songs at the right times: each special moment will need its own vibe. These melodies, which will accompany you on your wedding day, will stay in your heart and help create that unique atmosphere every bride and groom dream of…the solemnity of the occasion, the excitement of the marriage vows, the happiness of the party.
“capturing the joy”…all future spouses always want to preserve the best memories from their special day and relive that dream forever. Therefore, you will have to hire a photographer and possibly a videographer.
“do-it-yourself snapshot”…here’s an original idea: leave a disposable camera on every table at the wedding reception so that the guests can capture the best memories of the party from their point of view.
Order your wedding invitations
Book your honeymoon
Finally choose your wedding dress

“Saying thank you”…Order the wedding favors (which will be sent to the bride)…
Wedding favors are statements of your style and personality. Handing them out to your guests mark the moment of farewells and perfectly expresses your thankfulness. It’s not about etiquette: wedding favors are a stylish closing, but they also represent a thread of love and joy that binds the newlyweds to their guests.
Try out the dress, choose the accessories, make arrangements for their delivery
Hire professionals for hair and make-up, make sure that they’re available and ask for an estimate
Choose your shoes with time to spare, especially if they have to be tailor-made.
Send your invitations
Choose the wedding rings
Put the finishing touches to the playlist and flower décor
Find a ride to the ceremony…a Vespa for a bubbly and trendy young couple, a carriage or a classic car for a traditional one,, the important thing is to show up happy and with a touch of irony…remember that the future spouses will arrive separately and after the ceremony they’ll head to the reception together. It is customary to hire a driver, but the etiquette allows for the husband to drive, if he desires.

A dress rehearsal with accessories, make-up and hairstyle
Schedule a meeting at Villa Rota to do a final on-site visit and determine any last details.
Meet up with the photographer to select your desired service.
Take note of which of your guests are coming.
Arrange the seating plan.

Final dress rehearsal
Final check with catering
Bachelor/bachelorette parties

Disclose the final number of guests to Villa Rota.
Reserve some time for total relaxation and body-care

Very last dress rehearsal
Visit a beauty salon for hair removal, pedicure, manicure and eyebrow epilation.
Give the rings to one of the witnesses so that they can bring them on the day of the ceremony
Roughen up the soles of your shoes to avoid slipping
Get in touch with Villa Rota to check on the seating plan, place cards and table arrangements
Deliver the wedding favors to Villa Rota
Reward yourselves with a relaxing massage to relieve the pressure!

Be happy, joyful and beautiful…